Privacy Policy

Last Updated: 16 February 2026

1. Introduction

Mintyai ("we," "our," or "us") operates a B2B SaaS software service that provides automated AI-powered receipt matching for FreeAgent accounting software. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

By using our service, you consent to the data practices described in this policy. If you do not agree with the practices described in this policy, please do not use our service.

2. Information We Collect

2.1 Account Information

We collect information you provide when creating an account, including:

  • Name and email address
  • FreeAgent connection credentials (stored securely and encrypted)
  • Payment information (processed through Stripe, not stored by us)

2.2 Transaction and Receipt Data

We collect and process:

  • Bank transaction data from your FreeAgent account
  • Receipt and invoice files you upload
  • Extracted data from receipts (amounts, dates, vendors, etc.)
  • Matching suggestions and your approval/rejection decisions

2.3 Usage Data

We automatically collect information about how you use our service, including:

  • Log data (IP address, browser type, access times)
  • Usage patterns and feature interactions
  • Error reports and performance data

3. How We Use Your Information

We use the collected information to:

  • Provide, maintain, and improve our service
  • Process transactions and match receipts using AI technology
  • Send you service-related communications
  • Respond to your inquiries and provide customer support
  • Detect, prevent, and address technical issues and security threats
  • Comply with legal obligations

Important: We do not automatically approve or process any transactions. All operations require your explicit approval. We only provide matching suggestions and recommendations.

4. Data Storage and Security

We implement industry-standard security measures to protect your data, including:

  • Encryption of data in transit and at rest
  • Secure authentication and access controls
  • Regular security audits and updates
  • Compliance with data protection regulations

Your data is stored on secure servers. We retain your data for as long as necessary to provide our service and comply with legal obligations.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

  • Service Providers: With trusted third-party service providers who assist in operating our service (e.g., cloud hosting, payment processing)
  • FreeAgent Integration: To connect with your FreeAgent account as authorized by you
  • Legal Requirements: When required by law or to protect our rights and safety
  • Business Transfers: In connection with a merger, acquisition, or sale of assets (with notice to users)

6. Your Rights and Choices

You have the right to:

  • Access, update, or delete your personal information
  • Opt-out of marketing communications
  • Request a copy of your data
  • Disconnect your FreeAgent account at any time
  • Delete your account and associated data

To exercise these rights, please contact us at the email address provided below.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience, analyze usage, and assist with marketing efforts. You can control cookie preferences through your browser settings.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

9. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. Your continued use of our service after such changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: privacy@mintyai.app
Website: https://mintyai.app